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Change Control Process: 8 Key Activities
The change management process is a fundamental part of project management that shouldn’t be overlooked. This is because changes could occur throughout any section of a project life cycle. Once they happen, they should be managed appropriately to make sure that the project’s success will not be threatened. Adjustments are helpful for a project because they help to streamline the project and align it with the strategic goals of an organization. Assessment should take place before any important choices are made concerning the approval or rejection of a change. If this part is ignored, the organization is at risk because unnecessary adjustments could bring losses to the entire project by way of wasting resources, time wastage, and dropping money.
Due to this fact, the change control process is meant to track changes made within the project lifecycle and ought to be completely defined and analyzed. Additionally, the process ensures that only the significant adjustments go through the approval and implementation process. The process additionally helps to avoid any undesirable protocols which will damage the project reminiscent of misusing resources that may lead to disruption of the project.
The primary purpose of the change control process is to shield any pointless changes and all of the important ones are recorded and don’t disrupt the project in any way, it should ensure that resources are used adequately. Beneath are the targets of the change control process:
To keep away from any disruption caused by changes that cannot be managed
To permit enough planning in order that modifications are carried out effectively
To make sure that all adjustments made are documented and communicated.
To make sure the project stays within its scope and never mismanaged
To establish the principle reasons for the change and put a worth on it
To identify the attainable risks that will occur due to the changes
To keep away from negative effects caused by the adjustments
To make positive that unnecessary adjustments don’t attain the implementation and approval stage
To make sure that each one adjustments made are reviewed and analyzed
The change management board, project crew, and project manager have to ascertain the boundaries of the change management process. The scope is necessary because these are the main stakeholders that actively participate within the change control process. Thus, the change control process covers the following:
Assessing the changes made
Documenting the adjustments made
Reviewing and approval of the evaluation report
Documenting and recording the work achieved and its success
Assignment of change to a change owner
Implementation of the approved change request
Identification of proposed adjustments
Change analysis and impact assessment
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